When someone retires from such duty, their information is deleted at the end of the calendar year.
This is used once or twice a year to send information about future meetings. If people leave the group, their details are deleted.
These are kept indefinitely, so that if we receive an enquiry about the use of a film, we can contact the film maker.
This is usually used once a year to provide details of the next annual Congress and Film Festival.
Details are retained for two years unless recipients request to remain on the list.
This information is used only for practical contact before and on rare occasions immediately after the event.
(For example to return lost property.) Such records are deleted at the end of the calendar year.